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Group Services & Catering Policy

Contract

A deposit is required to reserve the facility and date requested by the renting party. A Group Services contract agreement confirming the dates and services requested, and corresponding deposit requirements, will be sent to the renting party. Confirm the information, making any necessary changes, and promptly sign and return the contract to the Group Services Manager with any required deposits as outlined in the agreement. Rental deposits are applied to your final bill. Refundable damage deposits, if required, are not applied to the final bill and will be returned to the renting party if the premises are deemed by Bogus Basin to be in good order after the event.

Bogus Basin assumes no responsibility for loss or damage to materials and/or equipment left in the lodges. The renting party will assume liability for damages to the premises, and will be charged accordingly. The renting party agrees to and accepts the sole responsibility for any actions that arise from the serving of alcohol and the renting party will protect Bogus Basin Mountain Recreation Area and its directors from any legal actions due to the renter’s decision to serve alcohol at their function.

By signing the Bogus Basin Confirmation Contract and/or the Group Sales/Catering Contract, the renting party acknowledges that they have read, understood, and agreed to all of these stated policies for conducting an event at the Bogus Basin Mountain Recreation Area.

Payment

All total minimum fees are due 14 working days prior to the date of the scheduled function, unless special arrangements are made by the Groups Services Manager or Catering Director. Any additional charges are billed upon completion of the function and the balance is due within 15 days of receipt of invoice.

Deposits

...are required to reserve the facilities for the date(s) of the function. All final deposits are due 30 days before the event and pre-payments (when required) are due a minimum of 14 working days prior to function date(s). Bogus Basin may require a refundable damage deposit prior to certain events. Past due payment terms: All invoices are due within 15 days of the billing date. Payments received 15 days after the billing date are subject to a minimum service charge of $50.00 and an interest charge of 3% per month with a 1-month minimum charge. By signing the contract agreement, you are agreeing to pay the service charge and interest when late payment is received.

Facilities

Minimum facility rental fees will be assessed per event. Facility fees are based on daily lodge use, room rentals, or property use. The facility fees are in addition to other contracted services or catering orders.

Additional Fees

There is an additional $75 Non-Hosted bar fee. This charge is waived with a minimum purchase of $500 toward a non-hosted bar. There can also be additional fees for any off-site services. These are negotiated per event and for specific needs. Any further costs incurred for additional rental equipment will the sole responsibility of the renting party.

Cancellations

The Group Services/ Catering agreement can be cancelled by the renting party with written notice by registered letter and with payment of applicable cancellation fees. It is further provided that there shall be no right of termination for the sole purpose of holding the same or like event in another facility or city. Cancellations made by the renting party outside of 120 days with written notice will be fully refunded of any deposit and/or prepayments. Cancellations made by the renting party inside 120 days but more than 90 days from date of event with written notice will be refunded 50% of deposit(s). Cancellations made by the renting party within 90 days of event will forfeit entire deposit(s). In addition, if the renting party or individual refuses to pay all required deposits and/or pre-payments, Bogus Basin Mountain Recreation Area reserves the right to cancel the contract at any time prior to function date(s).

Impossibility

The performance of this agreement by either party is subject to acts of God, war, government regulations, disaster, strike, civil disorder, or other emergencies making it inadvisable, illegal, or impossible to provide the facilities or hold the function. It is provided that this agreement may be terminated without liability for any one or more such reasons by written notice from one party to the other.

Liability Release

Upon signing the Group Services contract agreement, the renting party agrees to release, hold harmless and indemnify Bogus Basin Mountain Recreation Area, its officers, directors, agents, and employees from all liabilities, claims, expenses (including attorneys' fees), demands, suits or costs of whatever nature for injury to, or death of any person(s) or damage, theft, loss or destruction of property arising out of or in connection with the use of Bogus Basin Mountain Recreation Area facilities outlined and contemplated in this agreement, including the sole negligence of Bogus Basin Mountain Recreation Area.